Privacy policy.

Kakkoii Social Japanese Club – Privacy Policy

Effective Date: 06/16/2025

Kakkoii Social Japanese Club ("KSJ Club", "we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains what information we collect, how we use it, and your rights when engaging with our services.

By accessing or using our website, booking an event, or participating in our community, you agree to this policy.

1. What Information We Collect

We collect personal information to provide and improve our services. This may include:

  • Name

  • Email address

  • Phone number (if provided)

  • Payment information (processed securely via Stripe)

  • Preferred language level and interests

  • Social media handles (e.g., if you DM us)

  • Photos or videos (from events or workshops, with consent)

2. How We Collect Your Information

We collect information through:

  • Booking platforms (e.g., Calendly, Squarespace, Google Calendar/Meet)

  • Payment platforms (Stripe)

  • Community spaces (Discord)

  • Surveys and forms (Google Forms)

  • Email newsletter sign-ups (via Squarespace)

  • Direct messages or social media engagement

3. How We Use Your Information

We use your information to:

  • Confirm appointments and send reminders

  • Share event details, updates and newsletters

  • Improve our offerings through internal analytics

  • Moderate and manage our community spaces

  • Occasionally share photos or videos from events (with proper context or consent)

We do not sell or rent your personal information to third parties.

4. Who We Share It With

To operate efficiently, we may share your information with trusted third-party tools:

  • Stripe (for secure payment processing)

  • Squarespace, ConvertKit, Mailchimp (for emails and newsletters)

  • Calendly, Google Calendar/Meet/Forms (for scheduling and surveys)

  • Discord (for community interaction)

  • Social platforms (if you appear in photos/videos and you’ve given consent)

These providers are only given the minimum information necessary and are required to safeguard your data.

5. Cookies & Tracking

Our website uses cookies to enhance your experience. We also use:

  • Google Analytics to track usage and improve our website

  • Facebook Pixel (may be added) for retargeting and outreach

  • Newsletter tools to track email opens and clicks

You can control cookie preferences through your browser settings or at the bottom of our site.

6. Your Rights & How to Manage Your Data

You can request to:

  • View the personal data we have about you

  • Edit or correct your information

  • Delete your data

To do so, please email support@ksjclub.com and we’ll respond within 7 business days.

7. Data Retention

We retain personal data only as long as necessary to deliver services and meet operational or legal requirements. Some information (like payment records) may be kept for up to 7 years for tax and accounting compliance. Other information (such as event history or email subscriptions) may be kept unless deletion is requested.

8. Services for Minors

Our services are intended for adults unless specifically labeled as “kid-friendly,” “for kids,” or “family-friendly.” We do not knowingly collect data from children under 13 without parental consent.

9. Location & Applicable Law

Kakkoii Social Japanese Club is based in New York City, and we provide services both in-person and online. We follow applicable data protection laws in the United States, and where required, in other jurisdictions.

10. Updates to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on our website with the effective date updated. Continued use of our services implies acceptance of any updates.

Questions?

We’re happy to help! Please email support@ksjclub.com with any questions, requests or concerns.